Job Posting Title:

Assistant International Faculty and Scholar Advisor

Hiring Department:

Global Engagement

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 52,000 students studying in almost 120 bachelor’s degree programs and more than 220 graduate programs across 18 colleges and schools. UT Austin is steadfastly committed to global engagement and is home to more than 5,600 international students and 1,500 international scholars from more than 130 countries, with more than 530,000 living alumni in 176 counties around the world.

Texas Global  advances UT Austin’s academic mission by leading, supporting, and coordinating the university’s international engagement efforts, fostering strategic partnerships on campus and abroad, welcoming a cadre of impressive international students and scholars to campus, and creating opportunities for students and faculty to engage with peers and institutions around the world. Texas Global is comprised of nine units, home to over 140 staff members, and continued growth of the organization is expected.

Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

UT Austin provides an outstanding benefits package including but not limited to:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

Assist in the processing and preparation of immigration documents for J-1 Exchange Visitors and employment-based visas. Issue documents for J-1 Exchange Visitors. Support regulatory requirements of the U.S. Department of State J-1 Exchange Visitor Program for faculty, scholars, and customized program participants. Ensure university compliance with federal regulations keeping detailed records. Provide excellent communication to international faculty and researchers and campus community.

Responsibilities

Communication, Outreach, and Support: Correspond and communicate with international scholars and university departments on various issues associated with J-1 Exchange Visitors. Monitor, respond, and triage emails sent to scholar advising team inbox. Identify and recommend updates to website pertaining to international faculty and scholars and their sponsoring departments. Participate in the implementation and delivery of various programming activities throughout the year.

Immigration Compliance/Administration: Serve as Alternate Responsible Office to perform administrative tasks and support federal program compliance including monitoring and executing compliance reports within stringent deadlines. Review documents submitted by prospective scholars and sponsoring departments in preparation of DS-2019 issuance and mail issued documents. Issue DS-2019 documents for J-1 Exchange Visitors. Work closely with front desk staff to triage telephone and walk-in inquiries from international faculty and researchers and sponsoring departments. Work collaboratively with scholar advising team. Identify issues affecting ISSS service delivery.

Support of ISSS Functions: Provide support to overall functions of office where needed. Actively support the critical priorities of ISSS and Texas Global. Serve on internal committees and participate in work groups to support the mission of the unit.

Required Qualifications

Bachelor's degree and one year of related international experience. Effective problem-solving skills and demonstrated ability to take initiative. Evidence of strong organizational abilities and the ability to effectively prioritize and manage multiple tasks in a fast-paced, high-volume, environment. Excellent written communication skills with a high attention to detail. Ability to be diplomatic, composed, and proactive in varied interactions. Strong understanding of intercultural communication with documented experience in public speaking and delivering presentations. Excellent professional demeanor. Ability to work independently and as a team member. Commitment to high quality and efficient customer service to faculty, staff, and external partners. Relevant education and experience may be substituted as appropriate. Due to federal database access requirements, only U.S. Citizens and Permanent Residents may apply for this position.

Preferred Qualifications

Direct experience advising international faculty and scholars on J-1 regulations in a university context.

Salary Range

$48,000

Working Conditions

Work in a shared office environment. Work around standard office conditions. This position is located in Austin, Texas.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest