Description

Job Title: Summer School Admissions Specialist

FLSA Exemption Status: Choose an item.

Classification Group: Staff Support

Supervising Position: Manager or Designee

Pay Plan: Educational Support Personnel

Pay Range: Range 07

Last Updated: 2024/2025

Pay Information

Benefits Information

JOB SUMMARY: Administer/follow various Federal, State, and District registration policies, guidelines, and regulations for the enrollment of all students in the District and the maintenance and archival of all students’ official student records. Disseminate student admissions and student records information provided by parents/guardians, schools, other school districts, and universities. Serve as Registrar for high school Summer School programs and assist Summer School principals with the coordination of teachers, classes, and students. Develop and promote positive community relations among various community and school clientele.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Task Descriptions Frequency Percentage of Time
1.

Enroll students into the Student Information System (SIS), PowerSchool, and additional databases that provide the necessary student and family information. Audit the information provided and make any necessary edits to ensure data accuracy.
Daily 10%
2.

Ensure the data integrity of student information in both the Student Information System and Colorado Department of Education Record Integration Tracking System (RITS).
Monthly 15%
3.

Disseminate information to process reactivated students, change of addresses, alternate mailing addresses and school transfers into the Student Information System.
Monthly 10%
4.

Verify authenticity of legal documents that are presented to establish eligibility of a pupil to attend the district schools. Examine lease contracts, deeds of trust, warrant deeds, and purchase contracts to determine residency.
Monthly 10%
5.

Support all summer school programs with communication, registration, hiring, website updates and processing payments for student participation.
Monthly 10%
6.

Support the Education Verification requests and records requests for all current and former students. Review all requests for proper authorization and research the student records to verify the successful completion of their K-12 education.
Monthly 5%
7.

Serve as a backup District liaison to military families required to live on base at Buckley Space Force Base (BSFB) in matters relating to school. Facilitate communication and understanding between families, school, the district, and the community. Coordinate with the BSFB School Liaison Officer to assist families as needed. Welcome and support active military families and assist with the student registration and school choice.
Monthly 5%
8.

Support district programs, alternate schools and charter schools with enrolling new students and transferring current students.
Monthly 5%
10.
Receive and process all Summer School registrations and reconcile and prepare the deposits from the registrations for high school. Prepare school rosters, class lists, emergency contact information, end-of-year reports, and other reports as needed. Archive all Summer School student records into the archival database and receive and process requests for student’s Summer School records. Annually 25%
11.

Perform other duties as assigned or requested.
Daily 5% TOTAL 100%
REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required for hire
• Some college or specialized classes beyond high school
• Two (2) years of administrative assistant/clerical, accounts payable/accounts receivable, bookkeeping, or loan closing experience
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of Microsoft Office
• Intermediate problem-solving skills
• Intermediate verbal and written communication skills
• Advanced organizational skills
• Advanced interpersonal relations and teamwork skills
• Advanced customer service and client relations skills
• Ability to pay attention to details
• Ability to manage time effectively
• Ability to demonstrate cultural sensitivity
• Ability to work independently and collaboratively with others
• Ability to use discretion while applying laws, regulations, procedures, and related systems
• Ability to maintain confidentiality in all aspects of the job

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Medium work strength level (lifting or carrying 50 pounds)
• Primarily works indoors
• Typically a moderate noise level
• Work location is subject to change to meet the requirements of the organization

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Associate’s degree
• Experience working in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Experience in an educational environment
• Bilingual
• Basic knowledge of district policies and procedures
• Website management experience