​The Study Abroad Advisor works closely with the Study Abroad (SA) team to provide quality service to students interested in studying abroad and supports a streamlined experience for all stakeholders. This position primarily focuses on managing and monitoring enrollment in the Gonzaga in Florence (GIF) Study Abroad Programs and serves as the primary liaison between the student-facing staff in Florence and the SA Office. The advisor ensures the success and safety of the programs while also handling general advising duties.

Gonzaga in Florence Program Management % of time for section 40%

Function Details

• Collaborate with on-campus offices and GIF student-facing teams to prepare students for studying abroad in Florence.
• Monitor course enrollment for GIF programs.
• Communicate with GIF colleagues to coordinate student services.
• Provide specific pre-departure information and resources to participants and families.
• Allocate housing and request accommodations based on student needs.
• Regularly communicate with students and families via email to prepare them for the GIF experience.
• Assist the Director of Study Abroad in the event of a personal or medical emergency involving a GIF student abroad.
• Manage short-term study abroad programs utilizing GIF facilities.
• Register all GIF students with the U.S. embassy abroad.
• Provide guidance to faculty teaching at GIF on arrangements, health & safety issues, and emergency procedures.
• Collaborate with the Modern Languages and Literature Department, Italian Program, on the Florence Scholars program, including admissions and program activities to help develop students’ intercultural competencies.
• Support the Assistant Director with student communication on visa processes.
• Attend in-person and virtual recruiting fairs at partner schools, estimated 3–5 times per year.

Essential Function Category Title Study Abroad Advising and Education % of time for section 30%

Function Details

• Conduct group and individual information and advising sessions about available study abroad opportunities.
• Tailor study abroad information to meet students’ individual interests, goals, and needs.
• Communicate information in person, over the phone, and via email.
• Advise students on national study abroad scholarships and convene an advisory board to provide feedback on scholarship essays.
• Educate students on health, safety, and study abroad logistics.
• Track and approve Pell Grant recipients and Gilman applicants.

Essential Function Category Title Outreach % of time for section 20%

Function Details

• Participate in various campus activities to promote study abroad programs.
• Attend partner institution study abroad fairs to promote GIF.
• Stay informed on developments in international education by attending professional development meetings and conferences.
• Collaborate with university partners to promote inclusion and support a diverse student population, recognizing each individual’s unique needs.

Essential Function Category Title Data Analytics and Reporting % of time for section 10%

Function Details

• Provide data analytics and student information to campus offices (e.g., registrar, financial aid).
• Pull monthly reports on student participation.
• Create quarterly and yearly reports on student participation for university stakeholders.

Other Functions 

• Update website as needed.
• Participate in SA on-call rotation and complete relevant training.
• Proper performance of duties, professional conduct, and treating others with courtesy at all times are essential job requirements. Employees are expected to be honest, efficient, economical, safe, and courteous. Strong interpersonal skills and the ability to work effectively with diverse groups of people are crucial.
• Other duties as assigned by the Department.