Prairie View A&M University

Administrative Associate III

Job Title
Administrative Associate III

Agency
Prairie View A&M University

Department
Office of International Programs

Proposed Minimum Salary
$12.07 hourly

Job Location
Prairie View, Texas

Job Type
Staff

Job Description

The Administrative Assistant III works under general supervision and provides complex administrative support work to the International Student Services Office staff in its day-to-day operations.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities:

• Prepares and distributes correspondence and program materials; assists with scheduling and planning meetings and various International Student Services activities; creates and maintains files and databases; tracks and assembles program data; and prepares spreadsheets.

• Interacts with International Students to assist with office visits, student requests, and various inquiries. Answers general questions about International Student Services and responses to emails, telephone, and in-person inquiries.

• Excellent judgment in handling confidential matters and information, discretion, and diplomacy. Makes travel arrangements; utilizes PVAMU accounting processes and systems to achieve office objectives.

• Assists with maintaining the International Programs website and social media outreach; assists in processing program applications.

• Perform other duties as assigned.

Required Education & Experience:

• High school diploma

• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

Preferred Knowledge, Skills and Abilities:

• Some College.

• Experience working in public sector higher education.

• Experience working with a wide range of populations and a variety of constituents.

• Customer service oriented.

• Ability to communicate effectively verbally and in writing.

• Ability to take initiative, work independently and to seek guidance when appropriate.

• Excellent judgment in handling confidential matters and information, discretion and diplomacy.

• Ability to work on multiple tasks and meet deadlines.

• Attention to detail and accuracy in work.

Job Posting Close Date:

• 01/05/2025

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae

• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or mailto:jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

To apply, visit https://apptrkr.com/5850046

About Us

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses and educators, PVAMU offers baccalaureate degrees, master’s degrees and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research and service.

PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the first class” begins here!

Prairie View A&M University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

If you need assistance in applying for this job, please contact (936) 261-1730.

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